Administrative Comprehensive Office

I. Job Responsibilities

1. Under the arrangement and authorization of the School, coordinate the work connections among all administrative departments and
   departments/institutes of the School, promptly coordinate and solve problems arising in work progress, and ensure the efficient and orderly operation of the School's administrative work.
2. Responsible for organizing and providing meeting support for the School's Party and Government Joint Meetings and the Academic
   Committee, and supervising the deployment and implementation of meeting resolutions and important decisions.
3. Responsible for handling the School's daily administrative affairs, coordinating and advancing major matters and large-scale activities of the
   School, and undertaking external liaison, visitor reception and other related work.
4. Responsible for drafting, revising and improving important administrative documents, work reports, work summaries and other materials of
   the School.
5. Responsible for the management of the School's administrative official documents, including document receiving and dispatching,
   registration, circulation, review, archiving and destruction.
6. Responsible for the unified management, standardized use and registration filing of the School's seals and introduction letters, to prevent
   risks in seal use.
7. Responsible for comprehensive statistics, information submission, archives management, telecommunications support and other work of the School.
8. Responsible for the School's personnel-related work, including recruitment, professional title evaluation and appointment, annual
   assessment, employment period assessment, mid-term tenure assessment, "Lixin" assessment, attendance management, personnel system
   maintenance, faculty physical examinations and other related contents.
9. Responsible for the School's trade union-related work, including organizing cultural and sports activities, welfare statistics and distribution,
   faculty condolences and other related contents.
10. Responsible for the School's finance and funding-related work.
11. Responsible for the School's logistics support and fire safety-related work.
12. Responsible for the School's network information construction and website maintenance, and assisting in solving problems encountered by
    faculty in using the network.
13. Responsible for the School's adult education-related work.
14. Responsible for the daily management, maintenance and use coordination of the School's exhibition hall.
15. Complete other tasks assigned by higher-level functional departments and the School's leadership.

II. Corresponding University Departments & Offices

• President's Office

• Human Resources Department

• Finance Department

• Audit Department

• Logistics Department

• Security Department

• Department of Retired Staff Affairs

• Big Data and Network Management Center

• Archives

• Continuing Education Management Office

• Trade Union

III. Contact Information

• Contact Person: Chen Xiaoyan

• Office Location: Room 317, Automotive Engineering Building, Nanling Campus, Jilin University

• Phone: +86-0431-85095072

• Email: chenxiaoyan@jlu.edu.cn